Job Descriptions for Committee Chairs
Beautification
Beautification
Beautification
TO BE UPDATED
Codes
Beautification
Beautification
In consultation with the president, the Codes Chair will form a committee charged with vigilance of enforcement of existing code violations and any changes to existing codes and local ordinances. When code violations occur (i.e., chronic illegal parking, unkempt yards, long term posting of illegal signs, etc.) and are brought to the attention of the committee, the chair or its designee shall contact the City Codes Enforcement Office for their follow-up with person or business in violation. The committee will stay alert to any changes in the existing Codes Ordinances—such as Recode Knoxville—and report to the full executive committee and community how they may impact the West Hills community.
Communications
Beautification
Communications
In consultation with the president, the Publicity chair shall form a committee charged with the responsibility to prepare content (visual and editorial) for publication by the WHCA, both in print and electronic media. This committee will receive reports from the president, treasurer, and secretary, as well as, the other committees on a predetermined, bi-monthly schedule and as needed for publication in both formats. The committee is also responsible for maintenance and update of the WHCA website, especially when time-sensitive issues impacting the West Hills community are present (i.e., new proposed development, proposed city or county legislation like Recode Knoxville, etc.). All content must be reviewed and approved prior to publication by the president and one member of the Publicity Committee not submitting the item. The committee will report to the full executive committee at each scheduled monthly executive committee meeting.
Dogwood Trail
Healthy West Hills
Communications
After years of hard work, The West Hills Dogwood Trail was officially opened on March 24, 2022. This committee works to inform the community of Dogwood activities and ways to upkeep our own Trail.
Finance
Healthy West Hills
Healthy West Hills
Will assist in raising funds for the Association via fundraising, member events, and membership drives.
Healthy West Hills
Healthy West Hills
Healthy West Hills
We sponsor activities to support mental, physical and social health, and we promote tobacco cessation.
Hospitality
Parks/Events
Parks/Events
In consultation with the president, the Hospitality Chair shall form a committee to provide light refreshments and monitor/limit speaking times set by the WHCA officers and executive committee at all regularly scheduled General Meetings. They will also serve as goodwill ambassadors at all WHCA events and meetings and offer information about WHCA to attendees and members of the association. The committee will report to the full executive committee and community on a regular basis.
Parks/Events
Parks/Events
Parks/Events
TO BE UPDATED
Traffic
Parks/Events
Traffic
In consultation with the president, the Traffic Chair shall form a committee charged with the responsibility of staying alert to traffic problems within the West Hills community. The chair and committee shall particularly note where speeding and other traffic violations are observed or reported by residents in an ongoing manner indicating a persistent problem. The committee shall seek a remedy by working with the WHCA Executive Committee, the KPD Representative at WHCA meetings and the City, KPD and Traffic Engineering to seek resolution of these violations. The committee will stay alert to traffic conditions and any changes in traffic conditions and report to the full executive committee and community how they may impact the West Hills community.
Zoning
Zoning
Traffic
In consultation with the president, the Zoning chair shall form a committee to monitor any proposed development or other action contrary to existing property zones within the West Hills community boundaries (i.e., Broome Road developments, Tennova Hospital, etc.). The committee will stay alert to any changes in the existing zoning ordinances and report to the full executive committee and community how they may impact the West Hills community.
Ad Hoc
Zoning
Ad Hoc
~By-Laws: A group of residents work together to review and potentially edit the Constitution and Bylaws Any changes must be approved by the membership at a general meeting.
~Nominating committee: at least three (3) members shall be appointed by the President at the spring General or Executive Committee meeting. Its duty shall be to nominate a slate of Elective Officers, Standing Committee Chairpersons, and designated representatives of all sections of West Hills to serve on the Executive Committee. This slate shall be approved by the Executive Committee in its September meeting. The approved slate shall be published in the newsletter preceding the October General meeting.
Job Descriptions for Elected Officers
President
Vice President
Vice President
Shall assign additional specific ad hoc duties for elected officers and/or members as the need arises. The President shall have the authority to act on behalf of the Association. When urgent matters arise that need an immediate response or other action from the Association, the President shall be authorized to do so, provided he or she receives permission from a majority of Executive Committee members via telephone calls or emails. The votes shall be recorded and presented to the Executive Committee at the next Executive Committee meeting or General Meeting.
Vice President
Vice President
Vice President
The VP is the President-Elect with the primary responsibility
being to be prepared to serve in the role as President if the President is unable to fulfill his or her obligation either on an interim basis or permanently. To that end, the Vice President shall become familiar with all duties of the President. The Vice President shall fulfill other duties as assigned by the President. The Vice President shall succeed to the role of
President when the President either leaves prior to completion of his or her term, the end of the President’s first term, or when the President reaches his or her term limit.
Treasurer
Treasurer
Treasurer
Shall collect dues, donations, and other sources of revenue, be responsible for approved disbursal of funds to cover expenses, and obtain and maintain appropriate banking support. The Treasurer shall present a financial report at each Executive Committee meeting and General meeting and shall maintain a list of members. The Treasurer shall each year purchase liability insurance that will adequately protect the Association.
Secretary
Treasurer
Treasurer
In addition to recording the minutes of all Executive Committee and General Meetings, shall send notices of meetings to members of the Executive Committee, and shall send correspondence on behalf of the Association as directed by the President or Executive Committee.